Technical Assistant - Cyprus - Interserve - Cyprus Station

1. Maintain the Inspections programme that is undertaken by in-house staff, external consultants and supply chain’s staff & consultants. The Inspections programme is held on the company’s Information Management System, MAXIMO, and the task will include, but not be limited to, the following:

Programming on MAXIMO of all due Inspections and ensuring that it is correct at all times. Updating MAXIMO Work Orders, PMs and Job Plans on completion of the scheduled inspections. Updating MAXIMO inspection Work Orders, PMs and Job Plans as a result of the assets additions and omissions process (e.g. change of use, demolition, isolation, new builds etc). Running reports from MAXIMO to monitor the programmes as required.

2. Monitor the monthly KPI for the Statutory and Mandatory Inspections and undertake the monthly analysis of the Statutory and Mandatory Tasks completed in period.

3. Monitor and process outcome of the Competent Person’s Inspections to include, but not be limited to, the following:

Ensuring that all due inspections are completed on time and that there are no outstanding inspections. Ensuring that certificates have been issued on time for all completed inspections. Reviewing all certificates issued and Updating of the Competent Person’s Inspection Programmes, and the annual planner. Liaising with the inspector to ensure that certificates issued are correct where necessary. Ensuring that follow up remedials have been generated for the defects identified. Updating MAXIMO inspection Work Orders, PMs, Job Plans and L3 & L4 assets. Uploading all certificates on the Master Index. Preparing the monthly report for all outstanding follow up remedials.

4. Monitor and process outcome of all other Inspections undertaken by in-house staff, external consultants and supply chain’s staff & consultants to include, but not be limited to, the following:

Updating MAXIMO inspection Work Orders, PMs and JPs. Updating MAXIMO Assets; L2, L3 & L4. Uploading Condition Survey Reports prepared by the in-house inspectors on the Building Condition Monitoring (BCM) application on MAXIMO. Uploading reports on the Master Index. Ensuring that all reports produced have been submitted and uploaded on the Master Index. Preparing schedules of identified works as necessary. Raising follow up remedial work Orders onto the Forward Maintenance Register (FMR) or for in-year completion (Chargeable and within the contract fee).

5. Update the Asset Register that is held on MAXIMO to include but not be limited to the following:

Updating Locations (L2), L3 & L4 assets as a result of the assets additions and omissions process. Processing F189s and uploading on the Master Index. Updating L2, L3 & L4 assets as a result of completed works. Generating L2, L3 & L4 assets as required.

6. Update FMR Work Orders on MAXIMO to include but not be limited to the following:

Cancelling Work Orders as a result of the FMR review, the assets adds & omits process, the Handover of completed works review process and the completion of inspections and appraisals. Updating Work Orders’ attributes as a result of the FMR review, the completion of inspections and appraisals and other activities.

7. Assist in the preparation of the monthly report and other reports prepared by the team and as directed by the Inspections, Asset and Plans Manager.

8. Produce and maintain the various registers of the team as directed by the Inspections, Asset and Plans Manager.

9. Provide assistance to other staff, in order to support works activities within discipline and competence (e.g. AFP, Master Index, Document Control, Administration duties etc), as required by the Inspections, Asset and Plans Manager. What we are looking for

Essential

Good Standard of Education Computer Literacy (Microsoft Office package) MAXIMO software user (Work Orders, Assets, Job Plans, Preventative Maintenance & Locations Modules). English Language Literacy Ability to work as part of team Ability to work on own initiative Ability to work under pressure and meet deadlines Communicating effectively Planning & organising work to achieve objectives. Organising, recording & retrieving information. Numeracy & data evaluation Striving to achieve results Solving routine problems

Desirable

Engineering Degree Graduate Previous engagement in a facilities management/works services environment . Previous experience of the Ministry of Defence Estate. Additional Information

Permanent

37.5 Hours worked per week

Full Time